SMMA Group

SMMA Group Privacy Policy

This privacy policy (“policy”) will help you understand how SMMA Group (“us”, “we”, “our”) uses and protects the data you provide to us when you visit and use our websites (“website”, “service”). Privacy policies are equally applicable to both smmagroup.org and raincityjacks.org (“Rain City Jacks”).

We reserve the right to change this policy at any given time without notice. If you want to make sure that you are up to date with the latest changes, we advise you to frequently visit this page.

What User Data We Collect

When you visit our websites or register for membership, we may collect the following data:

  • Your IP address.
  • Your contact information and email address.
  • Your date of birth.

App Privacy Policy

The following Privacy Policy applies only to mobile applications (“apps”) used by staff and volunteers at Rain City Jacks events.

RCJ Screen

Information about the device or the volunteer or staff member using the app:

  • No information is collected.

Information about members who attend an in-person event:

  • The RCJ Screen app is used to verify that each membership is current, that members have previously provided us with proof of required vaccinations, and have signed any required legal waivers. This information is already recorded in our database, and the app is only looking it up. The app uses legal name and date of birth from each member’s photo ID to look up their record in our database. The app does not save this information or any other information about any member.

RCJ Entry

Information about the device or the volunteer or staff member using the app:

  • A shortened version of the device’s “Vendor Identifier” is used as part of the log filename. No information is collected about the person using the app.

For more information: https://developer.apple.com/documentation/uikit/uidevice/1620059-identifierforvendor

Information about members who attend an in-person event:

  • The RCJ Entry app is used to verify membership status, calculate event fees, and complete the event check-in process. The app uses a member’s legal name and date of birth from their photo ID to look up their corresponding record in our database. The app records the member’s name, date of birth, event fee, and the fact that they have attended the event. This information is necessary for financial auditing, for contact tracing in the event of an outbreak, and for complying with the legal requirements that Rain City Jacks must obey, including age restrictions on our events. After any event is audited, information captured from photo IDs is deleted, generally in 30 days or less.

Why We Collect Your Data

We are collecting your data for several reasons:

  • To administer membership in our private club.
  • To verify personal information members provide voluntarily.
  • To better understand your needs.
  • To contact you to fill out surveys.
  • To provide information of importance to our members.

Safequarding and Securing the Data

SMMA Group is committed to securing your data and keeping it confidential. We have done all in our power to prevent data theft and unauthorized access, and safeguard all the information we collect online.

SMMA Group will not lease, sell or distribute your personal information to any third parties, unless we have your permission. We might do so if the law forces us.

Our Cookie Policy

Once you agree to allow our website to use cookies, you also agree to use the data it collects regarding your online behavior (analyze web traffic, web pages on our sites that you visit).

The data we collect by using cookies is used to customize our website to your needs. After we use the data for statistical analysis, the data is completely removed from our systems.

Please note that cookies don’t allow us to gain control of your computer in any way. They are strictly used to monitor which pages you find useful and which you do not so that we can provide a better experience for you.

If you want to disable cookies, you can do it by accessing the settings of your internet browser. Note that some key functionality of our website may not function if cookies are disabled.

Links to Other Websites

Our website may contain links that lead to other websites. If you click on these links SMMA Group is not held responsible for your data and privacy protection. Visiting those websites is not governed by this privacy policy agreement. Make sure to read the privacy policy documentation of the website you go to from our website.